Event production for the Texas Medical Center, and the foundations, academic centers, and life-sciences teams it pulls into orbit.
Symposia, grand rounds, foundation galas, CME, and donor cultivation, recorded to AAMC archive standard, captioned and Section 508-aware from the first frame, and HIPAA-handled before the crew badges in. The compliance work is in the standard workflow, not the upcharge sheet.
Healthcare events answer to two committees: the clinical one and the board one.
Symposia answer to a CME director and a credentialing committee. Galas answer to a foundation ED and a board chair who's already cut the check. Most production partners can land one register; we run both, sometimes in the same week, for the same health system.
Our producers have been inside TMC-affiliated systems, academic medical centers, and independent foundations long enough to know how the sponsorship-letter calendar moves, when the VP Medical Affairs has to clear faculty disclosures, and how the CMO will defend the recording when credentialing asks.
Six event types we run for Houston's healthcare sector, and the people who own them.
Medical Symposia
CME-compliant recording, faculty disclosures captured on-camera, presenter-asset QC pass before every talk, the version your CME director hands to AAMC without flinching.
Foundation Galas
Paddle-raise choreography, named-gift announcements timed to the room, live-tally graphics that lift the number, and the post-gala thank-you package your development team sends inside seventy-two hours of strike.
Grand Rounds & CME
Multi-site broadcast across the system, live captioning to Section 508 standard, and archive-grade recording your education department can credit for replay, months after the original.
Donor Cultivation
Cultivation dinners, major-donor briefings, and board retreats, small-room production where the discretion matters more than the truss count.
Patient-Facing Launches
Plain-language content review, accessibility-first broadcast, and a clean handoff to your PR and government-affairs teams the morning after.
Life Sciences Conferences
Pharma and biotech convenings with embargo-aware recording, MNPI handling on the production side, and content workflows that respect the regulatory clock the brand team is racing.
HIPAA, CME, embargo: compliance isn't a deliverable. It's the floor.
We've sat through the post-event QA call where one un-disclosed slide killed a recording's CME credit. So the workflow below isn't a marketing list, it's the briefing your CME director, CMO, or VP Medical Affairs gets in writing on contract day.
- HIPAA awareness. Crew briefings, recording controls, and access-logged asset handling for any event touching PHI.
- CME recording standards. Session-tagged recordings, presenter disclosures captured on-video, archive hand-off in AAMC-compliant format.
- Captioning + accessibility. Live captioning, ASL interpreter integration, venue accessibility review.
- Embargo handling. Clinical / research data embargoes respected with asset controls and hold-release protocols.
- Donor confidentiality. Anonymous-donor workflows, named-gift handling, board-sensitive content controls.
Foundation EDs, CME directors, and academic-center marketing teams, your event answers to a room we've already produced into.
Start with a call, not a brief, fifteen minutes is enough to know whether we're the partner for this event or pointing you at someone better.
Book a strategy call→